Tag Archives: UC Irvine

Building your Internship – Summary and Resources (Part 6 of 6)

We’ve made it, friends!  Six posts later, here we are. As promised, below is a summary of posts, along with some resources to help you down the road.

Part 1 – Laying the Foundation

  • Organizational goals for hosting interns?
  • Departmental goals for hosting interns?
  • Intern duties and learning objectives?
  • Required Intern qualifications?
  • Mentors/supervisors in each department hosting interns, and their goals?

Part 2 – Structure & Compensation

  • Where will the intern(s) work?
  • When will the intern(s) work?
  • How are we compensating the interns?

Part 3 – Recruiting your Superstar Interns

  • Job description
  • Where to post
  • What else can be done

Part 4 – Getting Started on the Right Foot

  • Prepare the Team
  • Prepare the Space
  • Welcome!
  • Help them get connected

Part 5 – Evaluating Performance & Concluding the Internship

  • Let them know measures for success
  • Ask for their feedback throughout the program
  • Hold an exit interview
  • Stay in touch with former interns

Resources

It is my sincere hope that this collection of posts has been helpful for you and your organization. But you definitely won’t want to stop here! Below are suggested resources I’ve shared:

  • US Department of Labor’s Fact Sheet #71: Internship Programs Under The Fair Labor Standards Act – self-explanatory. Every employer hosting interns needs to read it, and those who are thinking about unpaid positions need to memorize it and recite it back 50 times. Okay, maybe not 50, but at least until you get the idea!
  • NACE  – the National Association of Colleges & Employers, the big daddy when it comes to guidelines, policies, and procedures. A wealth of information. Don’t miss their Postion Statement on US Internships, or their 15 Best Practices for Internship Programs.
  • MPACE – the Mountain Pacific Association of Colleges & Employers, a regional arm of NACE with mostly West Coast & Rocky Mountain members. There are multiple chapters of NACE, MPACE happens to be where I belong.
  • Intern Bridge – self-described as “the nation’s premier recruiting consulting and research firm.” I haven’t had as much exposure to InternBridge as the other organizations above, but the information & research I have seen from them has been helpful. They have eye-opening data on paid vs. unpaid internships and how the differences affect both employers and students.
  • Your local Career Center – Many universities have someone in a position like mine, handling employer relations. You may also see someone in an “internship coordinator” role. These people are a wealth of knowledge and can often share specifics about  your region, your industry, and even the major or student population on their particular campus. Don’t be shy! 
  • Small Business Trend’s “How to Make the Most of an Intern”, which has been my favorite article on this topic so far.

I’ll continue to keep you updated as I come across new resources. In the meantime, happy planning and keep in touch if I can be of further help!

-DBO

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Happy 2012! Here’s what’s coming up…

Hello again from the UCI Career Center! It’s my pleasure to wish you all a Happy New Year. Though we’re still dusting off our keyboards after being away for nearly two weeks, I wanted to give you all a preview about some things to come. Our Winter Quarter highlights include:

  • On-Campus Interviewing, beginning on Monday, January 23
  • Internship & Career Fair, happening on Thursday, January 26 (10am-3pm)
  • Career Fest, happening throughout the month of February!

On top of these in-person events, I’m excited to announce that this quarter, we’re kicking off a new online Employer Relations Newsletter, and that a new blog series on How to Build an Internship is in the works. Stay tuned!

Happy New Year,
DBO

MPACE pictures, part 3 – BTW, or Bears, Trees & Wires.

And, finally, as promised – the final round of MPACE pictures, including the social. We spent the last evening of the conference at the World Forestry Center, which had great exhibits, yummy food, tasty drinks, and Voodoo Doughnuts. No complaints here.

Indoor tree, and an indoor (pretend) owl. The tip of the iceberg of the "northwest-y" decor.

Getting back to my Pacific Northwest roots, posing with an old friend.

Wires from the Canopy Lift Ride - meant to simulate going to the top of a forest.

Did I mention that I'm afraid of heights? That's me and my courageous colleague, Michelle, braving the ride.

It went about twice that high, at a death-defying speed of (I'm guessing) 12 miles an hour. Then, we dangled at the top for eternity.

We're smiling because we survived.*

Birds-eye view of the band rocking out

Very Merry Northwest Christmas decor

Simulated rafting photo. There's me falling off the side, my colleagues saving me, and a constituent from CSULB assessing the situation. Apologies for the blur, but at least it feels like an action shot... right?

ROAR. Last shot of the night.

Bonus photo: I think I was one of the few who took the train out of Portland. I couldn't find Platform 9 3/4, so I took a picture of some windows instead.

*A references to a previous post I did where I got to use the same caption after a real-life rafting expedition, with pictures almost as intense as the one here.

MPACE pictures, part 2 – Everything BUT the social

As promised, here is round 2! As you can see, they kept us busy, but not too busy that I didn’t have time for a few quick photos. I’ll let the pictures (well, and the captions) speak for themselves. Enjoy!

Opening keynote...a few minutes before UCI got a shout-out in front of the whole ballroom!

Who's the girl taking a picture of herself on accident after the session?...Oh, wait. Nevermind.

Action shot of a session #1

Action shot of a session #2

Artsy shot of Shirley Temples in the hotel bar. Mine's on the left.

Beautiful decorations from the mall across the street from our hotel...pretty enough to rival the dangling crystals in my room!

I saw no green pool tables in Portland. Coincidence? Or an Oregon thing?

Bus ride TO the social...the calm before the storm!

MPACE pre-post: The Essentials

This is it, you guys! Tomorrow is the day that hundreds of us in the college recruiting/career services fields will descend upon Portland, Oregon for the annual MPACE conference.  I am flying out tonight, which means that I’ve got all my luggage and gear sitting in my office, ready to go. 

To be honest, I'm excited to have a reason to get my warm jacket out.

What’s an employer resource card, you ask? It’s got a bunch of relevant information for employers – important URLs, contact info for multiple staff members, and key dates. Here is what they look like up close…

It’s our first time using them in a while, so I’ll let you know how it goes.

In the meantime, I’ll be blogging & tweeting from Portland, so I’m looking forward to keeping everyone updated. And for my fellow attendees, safe travels and I’ll see you guys up there! 
-DBO

Is timing really everything?

For those who are working closely with us here on campus, you might already know that today is the last day official day of class for the Fall 2011 quarter. Which means…next week is Finals Week!  And shortly after that, campus will start to get very, very quiet, as students head home for the holidays. The reason I’m bringing all of this up is to address just how the academic calendar can affect recruitment and hiring.

Granted, not every employer can hire around a school schedule, we certainly get that. ZotLink never closes, so you are absolutely welcome to post your positions as they become available. But, for those who do have the luxury of choosing when to recruit, we suggest keeping the following in mind…

  • UCI is on a quarter system, meaning we have three 10-week academic terms per year – Fall, Winter, and Spring, plus Summer quarter, which is its own entity.  A link to our academic calendars can be found here.
  • The first week of each quarter can be hectic for students – changing schedules, fighting for space in classes, settling back into a routine, etc. It’s not an ideal time to put up a new posting, if you can avoid it.
  • The last week of classes, along with finals week, are also not the best times to recruit. For most, the priorities will be finishing up with academics and going home. 
  • And of course, ZotLink activity is quieter during actual breaks.  UCI Student Housing is closed for breaks/holidays, so going further with hiring steps (interviewing, etc.) can also be tough during these times. 

Is it still possible for you to successfully recruit during parts of the year when ZotLink is quieter? Yes, of course. I wouldn’t say that timing is everything, but when it comes to recruiting, it’s certainly  something.  It nevers hurts to keep the ebbs and flows of the academic calendar in mind as you plan out your  recruiting schedule.

Speaking of schedules, a heads-up that next week, four staff members from UCI (including me) will be representing the Career Center at the annual MPACE Conference in Portland. Get ready for some live blogging coming your way from Oregon!

In the meantime, have a great weekend!
-DBO

The internship opportunity I’m offering is unpaid, so that means you’re given my intern credit, right? (FAQs, 5.0)

This question represents the tip of a very, very large iceberg. For the sake of our readers, I’m going to cover some basics in this post, but I can promise that this isn’t the last time we’ll discuss paid vs. unpaid interns on this blog (anyone else still following the Black Swan case?)

For the most part, I encourage employers to seriously consider paying their interns.  Internbridge has some great data available on all the reasons why paying interns usually leads to a more positive and successful experience for both the student and the employer. Some of it is really eye-opening. And remember, payment doesn’t have to be hourly – sometimes a stipend or a project-based wage can be a good fit, too.

That said, I understand that it’s not realistic for every company, non-profit, or start-up that needs/wants interns to have the budget to pay them. However, it’s imperative that the employer takes ownership over facilitating some kind compensation for the student.  It’s not enough to just declare that the student can get credit for the internship…it’s actually not up to you. If you want your intern to get credit, you must ensure that your opportunity actually will fit their university’s requirements.

Take UCI, for example. At the Career Center, we love to see students pursuing internship opportunities. Love, love, love it. Though, we are not an academic unit, and we can’t offer credit simply because you hire them.  We will, however, help you get in touch with one of our academic departments that will consider your opportunity to see if is appropriate to enroll the student in a credit-based program that coincides with their role at your organization. (Examples of UCI programs offering credit for internship opportunities are available here.)

That’s right…your opportunity has to be reviewed by an academic department to ensure that the student is doing work the meets set criteria, which varies from department to department. 

The good news is, if an academic unit feels it’s appropriate to grant credit to your interns, the university will help facilitate it. Your involvement will vary depending on the program in which your student is enrolled.  

Yes, it can take time to get in touch with the right folks and follow the right steps to give the intern credit. Though, the steps aren’t difficult, they are there to help our students (and you).  Isn’t that what internships are all about?

Stay tuned for more on this down the road.

Have a great week!

-DBO